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Top 5 Ways Your Copy Machine Wins You Business

April 30th, 2024 | 4 min. read

By Marissa Olson

 

Every business's goal is to continually streamline processes and increase profits while decreasing its bottom line. Many companies also desire to grow and expand their customer base. 

A piece of office equipment that has been around for quite some time is actually key to helping your business grow! It's called the copy machine.

With so many advancements in technology and the ability to perform many tasks digitally, it can be hard to understand how a copier is a necessary piece of equipment in your office. 

Not only is an office copier essential to your business's processes, but it is crucial to the growth and success of your company. Follow along as we discuss the top five ways an office copy machine can benefit your growing business.

How Can A Copy Machine Support My Business?

1. A Decrease in Cost Per Copy

Having an in-house copy machine will save you money in the long run. If you utilize a copy machine facility, the cost per copy is actually higher than if your business leases or owns a copier. 

Copy shops must upcharge per copy to cover the costs and profit from services. They can charge for paper, ink, and the use of the machine. 

Investing in a copier decreases the cost per copy because your company will not pay a premium for paper, ink, or toner. 

You may even be able to find a supplier who can offer these materials at wholesale pricing. However, it is essential to understand that switching to an in-house copy machine requires a higher initial investment. 

However, successfully running a business is a long-term game. You will find that the numbers work in your company's favor to encourage and support your business plans and goals.  

2. Increase in Speed, Efficiency, and Customer Satisfaction

Anyone running a business understands that time is money. Clients expect and appreciate quality and timely services. Your staff needs to be able to print signature forms and documents or even duplicate important information efficiently. 

The need for copying and printing documents could arise multiple times a day. It is incredibly time-consuming and ultimately, costly. Not only will quick responses lead to repeat clients, but will also earn you new clients based on your reputation for exceptional service. 

Your employees will be happier with the addition of an office copy machine because now, they can increase efficiency while becoming more productive. 

Marketing is a huge part of generating new clients and getting your name out there to your target audience. This means you need to be able to print marketing materials in an efficient and timely manner for optimal results. 

The use of a copier machine allows you to do just this, which in turn helps your ,business, grow and expand.  

3. Allow Your Company to Create Future Budgets More Accurately

Budgeting is such an important part of running your business. Without an in-house copy machine, you must rely on copy offices. This makes it difficult to gauge how much should be budgeted for these services. 

You never know when the price of copy services will increase or how many times a multifunction printer, such as a printer, copier, scanner, and fax, will be needed in a given month or for an individualized project.  

Let's not forget about the cost of travel to complete these tasks. Underbudgeting in this area can have grave consequences. These are services you cannot run your business without, or say "Oh, we will just handle this next month." Unfortunately, it doesn't work like that. 

When you need a document printed or copied, you need it right then. A delay could potentially result in a loss of clients. When your business owns or leases an office printer, you will be able to more accurately budget for the cost of materials, maintenance, and the lease payment if you choose to go that route. 

This eliminates most of the guesswork about how much printing, copying, faxing, and scanning costs your company per month.

4. Securely Send and Receive Documents

Faxing seems like an ancient form of communication, right? Well, most businesses actually still use this feature. Look on any given website with a brick-and-mortar store, and you will likely find a fax number. Why? It is still one of the most secure ways of receiving and sending sensitive information. 

It also cuts out the extra step of having to find a program compatible with opening an electronic document and then having to print it out. Instead, within a matter of minutes, you have the paper document in your hand.  

5. Technology That Will Always Be in Demand

Even though models of office copiers will continue to improve, the bottom line is that technology will always be essential. There will always be a need for hard copies of documents and the need to scan hard copy documents to edit them digitally. 

This makes investing in an in-house multifunction printer a safe investment that will benefit your business for years to come. 

Next Steps: Closing Deals & Winning Business

It is amazing to think that one piece of common office equipment can benefit your business in so many ways. While digital seems to be taking over the world, it does have its limitations. 

Every type of business, no matter the industry, deals with paperwork in some form or fashion and can benefit from having one or more in-house printers that all employees can use at any given time without leaving the premises. 

This greatly increases your company's efficiency, reduces your bottom line, increases profit, and, most importantly, helps your company scale and save money. 

To help support you on your journey with office technology and your business wins, watch our video, How Much Does a Copier Cost? A Quick Overview.  

AIS is dedicated to providing office technology that helps take your business to the next level. With our exceptional maintenance and repair services, you can rest assured that your office copy machine remains in optimal working condition. 

 

Marissa Olson

A true southerner from Atlanta, Georgia, Marissa has always had a strong passion for writing and storytelling. She moved out west in 2018 where she became an expert on all things business technology-related as the Content Producer at AIS. Coupled with her knowledge of SEO best practices, she's been integral in catapulting AIS to the digital forefront of the industry. In her free time, she enjoys sipping wine and hanging out with her rescue-dog, WIllow. Basically, she loves wine and dogs, but not whiny dogs.