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IT and Copier Talk Your Business Can Rely On

Boost Your Productivity and Save Money With These 9 Copier Apps

Posted by Gary Harouff | Oct 10, 2017 2:01:17 PM

The copier prints. The copier copies. Did you know that there are apps for your...copier?!

For most users, that's all their copier is used for (with maybe the occasional fax or scan). 

If that's all you're using your copier for, you're wasting the potential of the copier to make your life easier.

Copiers today include more functionality than ever before. As software becomes more embedded in copiers (and even larger laser printers), functionality will continue to explode.

Today, if you aren't using the apps available in your digital copiers, you're missing out on more productivity and saving money for your business.

The following six apps are available on Kyocera Copiers. While some of these apps are Kyocera-specific, similar functionality exists for copiers from other manufacturers.

Ringdale FollowMe – Improve Security and Lower Cost

FollowMe® from Ringdale is software that tracks everything that moves through your copiers and printers – how many copies and prints and allows you to require users to authenticate themselves to release print jobs at the device. The generic term for this is pull printing, read more about it here: Keep Documents From Prying Eyes With Pull Printing.

A overview of benefits:

  • Minimize print waste
  • Create and enforce a print policy
  • Secure document release
  • Restrict printing by department and individuals
  • Track and control all of your printing to gain insight into how much you print

You can also learn more about print rules and why they're important here: Stop Throwing Away Money: Control Print Costs With Print Rules.
 

Print From the Cloud

Kyocera Cloud Connect and Google Cloud Print allow you to print and scan to and from the cloud. Access documents in the cloud and print them from any network-connected copier in your office(s).

With Cloud Print, any Web-connected device (smartphone, tablet, PC, etc.) can print to a KYOCERA printer. No need to install a specific printer driver on your device, print on the go.

Kyocera Cloud Connect allows you to scan documents directly to Evernote and Google Drive too.
 

Scan to File (or Workflow or Email)

PinPoint Scan 3 allows encrypted scanning from your copier to any email, folder, or program that supports PDF, TIFF, or JPEG files. Users can set up one-touch, personalized buttons to simply and easily direct scanned documents to their most-often used locations.

Security is provided with PIN or optional proximity card protection (that means users have to authenticate themselves, preventing unauthorized access).
 

Remote Device Management – Anytime, From Anywhere

Troubleshoot remotely with a single dashboard to monitor networked devices. Instead of having to waste time walking to a device when the “printer isn't working,” IT departments can remotely discover the issue and either fix the issue or know what they need to do before they get to the device.

With Kyocera Net Admin, you can also view toner usage, paper levels, device configuration, and print behavior. This allows you to optimize your print environment over time.

Connect to Document Management

There are connectors to four popular document management products: DocuWare, Square 9, SharePoint, and OnBase. Access your document repository from the Copier control panel to make printing a breeze. Scan documents directly to the repository or into a business workflow to automate and streamline your business processes.

Stop just printing and copying with your copiers. Use these apps (and others, here's a complete list) to really unleash the productivity benefits of your digital copier.

Copiers save businesses money and improve productivity. That's sexy. Free eBook.

Topics: Managed Print Services, Print Control, Green Technology, Resources & Training, Document Management, Workflow & Productivity, Copiers, Process Automation, Office Equipment, Cloud

Written by Gary Harouff

As President and founder of AIS, I am passionate about growing our business and serving our customers. I'm proud that we are considered one of the fastest-growing companies in America. We have been named by Office Dealer magazine the elite dealer of the year. AIS is the first independent dealer in the Las Vegas area to offer 3D printing technology from 3D Systems. Our partnership with Kyocera is strong and we have been an elite dealer for them. Before founding AIS, I was President of Toshiba Business Solutions. I enjoy staying active, both physically and professionally. Charitable endeavors include: The Elizabeth Glaser Pediatric AIDS Foundation, Safe House, Christian Children’s Fund as well as other faith-based charities.

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