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What Are The Advantages of Office Copier Leasing?

September 28th, 2023 | 6 min. read

By Marissa Olson


The success of your business lives and dies by the financial decisions made, such as the advantages of leasing or purchasing an office copier or printer. As a business owner or purchasing manager, all of your financial decisions must be sound, staying within your operational budget, and making maximum profit. 

Whether to lease or buy your office copier is a huge decision. The bottom line is that even if you have the extra capital lying around, there are still distinct advantages of office copier leasing for your business.

If you've been teetering on the edge of whether or lease or buy, you’ve come to the right place!  We’re going in-depth on the benefits of leasing an office copier and how your business can benefit the most by doing so. 

Office Copier Leasing: What’s In It For My Business? 

Regardless of what product or service you’re purchasing for your office, it’s always a good idea to have options. But when it comes to office copiers, the possibilities might seem endless. Not only is there a plethora of products to choose from, but also how you wish to pay for them.

The advantages and disadvantages of office copier leasing specifically pertain to the requirements of your business. However, there’s a few advantages that we feel can benefit just about any business out there, large or small. 

Leasing Your Office Copier Requires Less Upfront Capital

One of the most essential advantages of leasing copy machines is that there is less upfront capital required. This option is most helpful, whether you have the cash on hand or not. 

  • No Down Payment. When you lease a multifunction printer, there’s typically no down payment required. This means that you virtually do not need any money when signing the lease agreement or service level agreement (SLA). The need for little to no cash allows you to obtain the equipment your office needs when you need it. 
  • One Monthly Payment. Instead of paying for the entire machine upfront, leasing allows you to make monthly payments. Monthly payments help manage cash flow and ensures your business is operating within a set budget.

Leasing a copy machine also allows you to allocate capital towards other areas of your business that are in a greater need permits you to reap the benefits rather than being tied up in a piece of equipment. 

Imagine for a moment that you use all of your extra capital to purchase a copier, and then down the road, you have a business expense emergency come up. Unfortunately, in this instance, your safety net is gone, and your company is now in a jam. Leasing helps prevent these types of occurrences. 

Tax Advantages of Copier Leasing 

As a business owner or manager, you know your company can use every tax break you can get. Leasing an office copier offers great tax benefits to your business that is more advantageous than purchasing the machine outright. 

When you lease a machine, you can count the payment as a pre-tax business expense. This means you can deduct the entire payment, each and every time! How nice is that?  

Stay Up-To-Date With the Latest Technology

You probably know from experience that technology, such as buying cell-phones or computers, becomes obsolete very quickly. We've all been in a situation where you’ve bought a new cell-phone and at the time, was the latest piece of technology on the market. 

However, in only a few short months, a better version was released. Technology changes fast, and the same holds true for multifunction printers and copiers. In our ever-evolving technology world, their are constantly updated models being released. 

When you think about it, it might not always be financially wise to upgrade office copiers if you’ve purchased them outright continuously. In most cases, you’ll end up losing a substantial amount of money. 

The most beneficial way to receive a return on investment when buying an office copier is to pay off the machine and keep using it. This option, however, can be frustrating if your business benefits from staying up-to-date with technology.

Leasing office copiers allows your company the ability to upgrade more often without losing money because you won’t have a large sum of capital tied up in the equipment. 

Something else to consider is that since you don’t actually own the equipment, the office copier leasing company might allow you to upgrade your devices if you’re eligible or your contractual obligations are met.

Eliminate Financial Responsibility When You Lease an Office Copier

When purchasing a copier machine, the large significant investment is just the beginning of a potential financial burden. Once the warranty ends, all needed repairs and maintenance are your financial responsibility. This can quickly become costly if something major happens to the machine. 

When you lease multifunction printers, you do not own the machine. So, any regular or routine wear and tear isn’t your responsibility.

If an employee takes a baseball bat to the glass of the copier, that of course, is a different story— and more than likely results in your business footing the bill for damages. However, routine servicing also tends to be part of the price negotiation when leasing the machine.

Leave the Hassle of Repairs and Maintenance to the Experts

Chances are, neither you nor your employees are experts in copier repair and maintenance, which you aren’t supposed to be anyways! There’s much more productive tasks your staff can and should be doing with their time. 

When you lease an office copier, there’s no need to worry about repairs and maintenance. If your machine malfunctions, all you have to do is contact the company leasing the machine, and an experienced technician will take care of the rest. 

As a business owner, you have more than enough on your plate with the day-to-day operations for the company without needing to learn how to service and repair multifunction printers! Let the experts handle it. 

When it comes to maintenance, most companies set up a routine maintenance schedule with your business to ensure all of your office copiers are in proper working order. If you're worried about the interruption of work for maintenance, don't be. 

The office copier leasing company will work with you to set-up times that work best for your business and interrupts productivity the least. 

What's Next? Saving Time and Money By Leasing Your Office Copier

Leasing office copiers is a financially sound decision for any business whether they are strapped for cash or bringing it in hand over fist. 

The decision to lease requires less money, offers a larger tax deduction, allows staying up-to-date with the latest technology, eliminates the financial burden of repairs, and saves your business time on maintenance. 

The thing to remember is that just because your business has the capital lying around doesn't mean you should spend it if you don’t have to. Frugality in the business world is the key to the long-term success of your company. 


We believe at AIS that the more informed you are on office technology solutions, the better purchasing decisions you’ll make for your business, employees, and customers. The advantages of buying or leasing an office copier are important ones to know as your business continues to grow. To learn more about office copier leasing, or any of the products and services we sell, reach out to one of our business technology consultants here. Also, check out our video channel on YouTube, The Copier Channel. We’re here to give you peace of mind to help you win more business. 



Marissa Olson

A true southerner from Atlanta, Georgia, Marissa has always had a strong passion for writing and storytelling. She moved out west in 2018 where she became an expert on all things business technology-related as the Content Producer at AIS. Coupled with her knowledge of SEO best practices, she's been integral in catapulting AIS to the digital forefront of the industry. In her free time, she enjoys sipping wine and hanging out with her rescue-dog, WIllow. Basically, she loves wine and dogs, but not whiny dogs.