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What Are The Best Ways To Save Money On Office Technology for My Business?

May 11th, 2023 | 3 min. read

By Marissa Olson


In today's fast-paced world, businesses must keep up with the latest technologies to stay competitive. But with so many options available, it's easy to spend less on office technology.
The good news is that there are plenty of ways to save money without sacrificing quality or performance. Here are some of the best ways to save money on office technology for your business.

Purchase Smarter and Save Money on Office Technology Solutions

Whether your business is small or you have multiple locations, office technology solutions help drive your revenue and support your employees and customers. Sometimes, the price of these solutions is scary—but it doesn’t have to be!

These money-saving solutions below are a great way to learn how to find the best products for your organization without breaking the bank.

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Assess Your Current Business Needs

Before you start shopping for office technology, assessing your needs is essential. Look closely at your current systems and equipment to determine what's working well and what needs to be replaced or upgraded.

One way to start this process is by listing the essential features you need and prioritizing them based on their importance to your business.

For example, investing in a high-quality webcam and microphone might be a priority if your business relies heavily on video conferencing.

On the other hand, investing in a powerful computer with plenty of processing power might be a higher priority if your business relies on spreadsheets and data analysis.

Consider Refurbished or Used Office Equipment

Refurbished equipment can be a great way to save money on office technology. Refurbished or used equipment is often sold at a significant discount compared to new equipment, but it has been inspected and tested to ensure it meets manufacturer standards.

Some refurbished equipment comes with warranties, just like new equipment. So, be sure to research the seller and read reviews before purchasing refurbished equipment to ensure quality products.

Shop Around and Compare Prices

Comparing prices is essential when shopping for office technology—or really shopping for anything! Don't assume that the first price you see is the best. Take the time to shop around and compare prices from multiple vendors.

Online shopping makes it easy to compare prices from multiple vendors quickly. Use price comparison websites or browser extensions to compare prices and find the best deals.

Buy Your Equipment In A Bundle

Buying in bulk or through a bundle deal is a great way to save money on office technology. Many vendors offer discounts when you purchase multiple items, such as bundling your IT, copiers, and phone systems.

Or, if you're planning to upgrade multiple phone systems or purchase new printers, for example, consider buying them all at once to take advantage of bulk discounts.

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Keep an Eye Out For Discounts And Deals

Always be on the lookout for discounts and deals. Many vendors offer discounts and promotional codes that can be applied at checkout. Sign up for email newsletters from your favorite vendors to stay informed about new deals and promotions.

You can also look for deals on third-party websites like Groupon or RetailMeNot. These websites offer coupon codes and discounts for various products and services, including office technology.

Consider Leasing Instead of Buying

Leasing office technology can be a great way to save money while getting the necessary equipment. Leasing allows you to spread the cost of equipment over a more extended period, which can benefit businesses with limited budgets.

Leasing also allows you to upgrade your equipment more frequently, which can be beneficial if your business relies heavily on technology. However, read the lease agreement carefully to ensure you understand the terms and conditions.

What’s Next? How to Find The Most Affordable Office Technology Solutions

Now that you have a better idea about the best ways to save money on office technology, now you’re on your way to finding the right equipment for your business. Look at this article that explains some of the best ways to find a partner that will suit your needs, How to Find The Best Managed IT Services Company Near Me.

If you’d like to learn how AIS can support your entire office technology infrastructure, reach out to us! We’re here to give you peace of mind to help you win more business. 

Marissa Olson

A true southerner from Atlanta, Georgia, Marissa has always had a strong passion for writing and storytelling. She moved out west in 2018 where she became an expert on all things business technology-related as the Content Producer at AIS. Coupled with her knowledge of SEO best practices, she's been integral in catapulting AIS to the digital forefront of the industry. In her free time, she enjoys sipping wine and hanging out with her rescue-dog, WIllow. Basically, she loves wine and dogs, but not whiny dogs.