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Best Printer Upgrades for 2024: Here's What to Consider

November 23rd, 2023 | 6 min. read

By Marissa Olson

In the fast-evolving landscape of technology, printers have become an integral part of both home and office setups.

With the constant advancements in printing technology, upgrading your printer can significantly enhance your printing experience. 

Whether you're a professional seeking high-quality prints or a home user aiming for efficiency, there are several key considerations when looking for the best printer upgrades in 2024.

Print Speed and Efficiency

Print speed is a crucial factor, especially in a fast-paced work environment. Upgrading to a printer with a higher PPM ensures that your documents are printed swiftly, improving overall productivity.

For offices with high-volume printing needs, laser printers are an excellent choice due to their ability to produce pages at an impressive speed. Consider your daily printing requirements to determine the optimal PPM for your upgraded printer.

Consideration for Businesses:

For businesses dealing with large print volumes, investing in a high-speed laser printer can lead to significant time savings.

Look for models with advanced paper handling capabilities to ensure smooth and uninterrupted printing even during peak workloads.

Consideration for Home Users:

Home users can benefit from a mid-range printer with a balance of speed and print quality. Inkjet printers with moderate PPM can cater to occasional printing needs without sacrificing quality.

Print Quality: Dots Per Inch (DPI) Matters

Print quality is paramount, particularly for professionals dealing with graphics and detailed documents. DPI refers to the resolution of your prints, and a higher DPI ensures sharper and more detailed images. 

For graphic designers, photographers, or anyone requiring precision in their prints, a printer with at least 1200 DPI for black and white and 4800 DPI for color is recommended. This upgrade guarantees the reproduction of intricate details with utmost clarity.

Consideration for Graphic Designers:

Graphic designers should prioritize printers with high DPI capabilities to accurately reproduce color gradients and intricate details. Look for models that support advanced color management tools for precise color reproduction.

Consideration for Photographers:

Photographers can benefit from a printer with enhanced color accuracy and support for various paper types. Look for printers that offer a wide color gamut and compatibility with photo-specific paper for gallery-worthy prints.

Wireless Connectivity and Mobile Printing

In today's interconnected world, wireless connectivity is a must-have feature for printers.

Upgrading to a printer with Wi-Fi and Bluetooth capabilities allows for seamless printing from various devices such as smartphones, tablets, and laptops.

Look for printers that are compatible with popular mobile printing apps, offering convenience and flexibility in managing your print tasks.New call-to-action

Consideration for Business Environments:

For businesses with multiple users, consider printers that offer secure wireless printing options. Ensure compatibility with enterprise-level security protocols to safeguard sensitive data transmitted during wireless printing.

Consideration for Home Offices:

Home office users can benefit from the convenience of printing directly from their mobile devices. Look for printers that support popular mobile printing apps, making it easy to print documents or photos directly from your smartphone or tablet.

Duplex Printing: Save Paper and the Environment

Duplex printing is an eco-friendly feature that automatically prints on both sides of the paper. This not only reduces paper costs but also minimizes environmental impact by cutting paper consumption in half.

Upgrading to a printer with duplex printing capabilities is a sustainable choice, aligning your printing practices with environmentally conscious initiatives.

Consideration for Small Businesses:

Small businesses can benefit from duplex printing to reduce paper expenses and minimize their environmental footprint. Look for printers with automatic duplexing to streamline the printing process and boost overall efficiency.

Consideration for Home Users:

For home users with moderate printing needs, a duplex printer provides a cost-effective solution. It allows you to maximize paper usage without compromising on print quality.

Multifunctionality: All-in-One Printers

Consolidate your workspace by upgrading to an all-in-one printer. These printers combine printing, scanning, copying, and faxing functionalities into a single device, eliminating the need for multiple devices cluttering your desk.

With additional features like automatic document feeders (ADF), all-in-one printers enhance efficiency, making them a practical upgrade for both home and office use.

Consideration for Home Offices:

Home offices with limited space can benefit from the compact design of all-in-one printers. Look for models with intuitive touchscreen interfaces for easy navigation and quick access to various functions.

Consideration for Small Businesses:

Small businesses can streamline their workflow by investing in all-in-one printers with advanced scanning capabilities. Look for models with duplex scanning and large-capacity ADF for efficient document processing.

Cost-Effective Printing: Ink Efficiency

Consider the long-term cost implications when upgrading your printer. Look for printers with cost-effective ink solutions, such as high-yield cartridges or eco-tank systems.

High-yield cartridges provide more prints per cartridge, reducing the frequency of replacements. Eco-tank systems use refillable tanks, offering a sustainable and cost-effective alternative to traditional ink cartridges.

Prioritize printers that strike a balance between upfront costs and long-term savings.

Consideration for High-Volume Printing:

Businesses with high-volume printing needs should opt for printers with high-yield cartridges. This reduces the frequency of cartridge replacements, minimizing downtime and overall printing costs.

Consideration for Occasional Printing:

Users with occasional printing needs can benefit from printers with eco-tank systems. While the upfront cost may be slightly higher, the long-term savings on ink replacements make it a cost-effective choice.

Security Features: Protect Your Data

In an era of increasing cybersecurity threats, prioritize printers with advanced security features. Look for options with secure printing, password protection, and encryption capabilities.

Some printers even come with built-in firewalls to prevent unauthorized access. Investing in a secure printer ensures the protection of sensitive information, making it a crucial consideration for both home and business users.

Consideration for Business Environments:

Businesses dealing with confidential information should opt for printers with secure printing options. Look for models that support authentication protocols, ensuring that only authorized users can access sensitive documents.

Consideration for Home Users:

Home users can enhance their privacy by choosing printers with password protection features. This adds an extra layer of security, preventing unauthorized individuals from accessing printed documents.

Cloud Printing Integration

Upgrade to a printer that seamlessly integrates with popular cloud services for enhanced convenience. Cloud printing allows you to print documents from anywhere with an internet connection.

Look for compatibility with services like Google Cloud Print, Dropbox, or OneDrive. This feature is particularly beneficial for businesses with remote teams or individuals who require the flexibility to print documents on the go.

Consideration for Remote Work:

In a remote work environment, cloud printing is a valuable feature for seamless collaboration. Choose printers that support cloud services commonly used by your team to ensure easy access to shared documents.

Consideration for Small Businesses:

Small businesses can improve document accessibility by integrating cloud printing into their workflow. Look for printers that offer direct connectivity to popular cloud storage platforms for efficient document management.

Upgradable Firmware: Future-Proof Your Investment

Stay ahead of technological advancements by choosing a printer with upgradable firmware.

This feature allows you to install updates and additional features as they become available. Future-proofing your investment ensures that your printer remains compatible with the latest software and security updates.New call-to-action

The Final Say: Best Printer Upgrades for 2024: Here's What to Consider

In conclusion, as we navigate the ever-evolving landscape of printing technology in 2024, the choices for printer upgrades abound. Each consideration, from print speed to security features, plays a pivotal role in shaping your printing experience. Whether you're a professional seeking top-notch quality or a home user aiming for efficiency, the right printer upgrade can make a significant impact.

Consider your specific needs carefully – the demands of a bustling office differ from those of a home office or a creative studio. For businesses, speed and security may take precedence, while home users may prioritize a balance of functionality and cost-effectiveness. Embracing duplex printing and multifunctionality can contribute not only to efficiency but also to a greener, more sustainable approach to printing.

The advancements in ink efficiency and mobile printing empower users to make cost-effective and flexible choices. Security features, often overlooked, are crucial in today's digital age, ensuring the protection of sensitive data. Cloud printing integration further enhances accessibility, a boon for remote work scenarios and collaborative environments.

Moreover, future-proofing your investment with upgradable firmware ensures that your printer evolves with technology, remaining relevant and efficient in the years to come.

As you embark on the journey of upgrading your printer in 2024, weigh these considerations thoughtfully. The perfect printer upgrade aligns seamlessly with your unique needs, enhancing your printing experience, be it in the office or at home. Stay informed, stay efficient, and embrace the future of printing technology for a more productive and sustainable year ahead.

Marissa Olson

A true southerner from Atlanta, Georgia, Marissa has always had a strong passion for writing and storytelling. She moved out west in 2018 where she became an expert on all things business technology-related as the Content Producer at AIS. Coupled with her knowledge of SEO best practices, she's been integral in catapulting AIS to the digital forefront of the industry. In her free time, she enjoys sipping wine and hanging out with her rescue-dog, WIllow. Basically, she loves wine and dogs, but not whiny dogs.