9 out of 10 companies don't know how many printers and copiers they have.
After rent and compensation, printing is the largest budget item for most businesses.
It's time for you to pay attention to print costs – and you'll create productivity boosts too.
If you don't know where you are, it's hard to map out a final destination. That's why the first step in our PrintCare managed document services strategy is to conduct a thorough print assessment.
The print assessment is a vital first step to:
Most companies have a storage closet full of toner and supplies for equipment they no longer use (and sometimes no longer even have!). That's wasted money.
A print assessment will identify your real print needs and volumes and then provide a recommendation for the mix of copiers, printers, scanners, and fax machines that meets those needs.
Here are some of the things we look for when assessing your environment.
We connect a data collection agent (which ONLY tracks page counts and device status, NEVER the information on documents so there are no security concerns with this software). This software will connect to all of your output devices – printers, copiers, fax, and multifunction printers – and collect data that we can then analyze for trends. What devices are on the network? Page counts? Are some devices over- or under-used? History of service alerts? And more.
The results allow you – and AIS working with you – to make decisions based on data, not on what you “think” your needs are.
Based on these results, we get to work for you, creating a combination of hardware, software, and process that will meet your budget and performance needs.
Digital copiers and printers are key pieces of your business' IT infrastructure. Don't ignore them. The right mix of devices and workflow can give your business a productive boost, a better bottom line, and, when managed under a managed document services offering like PrintCare, one less thing for you to worry about.
Find out if you're paying too much to print and copy your business documents.